Manage and coordinate the CEO's daily schedule, meetings, appointments, and reminders
Handle administrative and secretarial tasks efficiently and professionally
Organize and maintain physical and electronic filing systems
Prepare reports, presentations, meeting notes, correspondence, and internal documentation
Coordinate travel arrangements, reservations, and logistics when required
Monitor pending tasks and ensure proper follow-up and timely completion
Maintain organized records, contracts, invoices, permits, and company documentation
File and organize accounting-related materials and provide the relevant department with expenses and supporting documentation for VAT and accounting purposes
Assist in coordinating day-to-day operational and administrative activities of the company
Coordinate with accountants, lawyers, consultants, architects, engineers, suppliers, contractors, and external service providers when required
Assist in collecting, organizing, and submitting documentation requested by management, auditors, accountants, banks, or public authorities
Monitor incoming and outgoing correspondence, emails, invoices, and company communications
Assist in monitoring payments, pending invoices, receipts, and administrative follow-ups with the relevant departments
Support document preparation related to company operations, client matters, projects, and internal administration
Assist with preparation and coordination of quotations, forms, applications, and administrative submissions
Coordinate courier services, deliveries, office supplies, and general office requirements
Support daily office operations and contribute to improving administrative processes
Maintain proper internal communication and assist management in ensuring operational efficiency
Handle confidential information with professionalism and discretion
Attend to client inquiries professionally via phone, email, WhatsApp, and meetings
Follow up with clients, suppliers, consultants, and partners to ensure smooth communication and coordination
Develop a complete understanding of the company's projects, services, and offerings
Assist clients by providing accurate project information and guidance
Meet clients on-site to explain projects, answer questions, and provide support during visits
Assist with on-site project presentations, client meetings, and project-related coordination when required
Coordinate client meetings, presentations, and site visits
Act as a communication link between management and clients
Ensure a high level of customer service and client satisfaction at all times
Support management in maintaining strong and professional client relationships
Requirements
Previous experience in an Administrative Assistant, Executive Assistant, Client Relations, Sales Support, Operations Support, or similar role
Strong organizational and multitasking abilities
Excellent communication and interpersonal skills
Ability to work independently, proactively, and under pressure
Professional appearance, attitude, and communication style
Strong follow-up and coordination skills
Ability to understand and confidently present project details to clients
Ability to handle administrative, operational, and client-related matters with professionalism and discretion
Good knowledge of Microsoft Office and/or Google Workspace
Fluent in English (fluency in Greek is considered an advantage)
Valid driving license is preferred
Highly organized and detail-oriented
Strong sense of ownership and responsibility
Confident in dealing with clients and conducting meetings
Positive attitude and problem-solving mindset
Reliable, trustworthy, and professional
Ability to remain calm under pressure and manage multiple priorities
Strong communication and relationship-building abilities
Done for you
We'll apply to this for you
Denidel's HR team submits and tracks the application on your behalf.
