Own scheduling for the CEO's and Chief of Staff's calendars, including 1:1s, team meetings, and All Hands in an org that shifts quickly.
Manage day-to-day correspondence and calendar logistics for both leaders.
Build and format decks and support CoS in running leadership meetings, MBRs, board updates.
Coordinate offsite and customer summit logistics: travel, venues, vendor coordination.
Act as a first point of contact for scheduling requests from senior stakeholders, deciding what goes to the CoS or CEO and what can be resolved directly.
Handle sensitive information with discretion (pay discussions, reorg planning, personnel matters).
Track recurring commitments and deadlines for the CEO and Chief of Staff, flagging conflicts before they become problems.
Support with light research, note-taking, time-keeping, and follow-up tracking during leadership meetings.
Partner with the Chief of Staff on ad hoc projects tied to leadership initiatives.
Use AI tools (Claude, ChatGPT, etc.) to speed up drafting, summarizing, and day-to-day admin work.
Requirements
Experience as an Executive Assistant supporting a senior executive (ideally C-suite), ideally at a fast-growing startup, agency, or SaaS company.
A track record of exercising judgment: knowing when to make a call versus when to escalate, not just executing a task list.
Demonstrated discretion handling sensitive or confidential information.
Strong organizational, proactiveness and prioritisation skills.
Excellent written communication, including comfort drafting in someone else's voice.
Comfortable working async across time zones in a remote-first, global team.
Tech-fluent: Slack, Notion, Google Workspace.
Experience using AI tools (Claude, ChatGPT) for drafting or summarizing.
Done for you
We'll apply to this for you
Denidel's HR team submits and tracks the application on your behalf.
